We are seeking a Field Systems Assistant/Commercial Administrator.
In this role you will support financial processes, invoice customers and support PSD management as required.
Responsibilities:
- Sales Order Management and Invoicing
- Collect and prepare required paperwork required for invoicing per Sales Order, such as time sheets, T&E reports, receipts, invoices from sub-vendors. Match rates to contracts rates, match personnel categories to contract personnel categories, compare approved timesheets with posted hours.
- Support other units with invoice evidence and backup when we operate through other legal entities.
- Keep track of and check which invoices are subject to taxes and not. Calculate and apply taxes to applicable items.
- Ensure fixed periodic invoices for services, storage and support orders are duly expedited and invoiced.
- Follow up and initiate invoicing of special intercompany invoices which do not have an assigned project manager.
- When required, issue credit notes or cancel invoices already issued.
- First line of contact for Collections Team with regards to unpaid invoices or other related issues.
- Follow up with project managers on a monthly basis regarding closing and invoicing of open sales orders.
- Operate independently with daily direction from manager to accomplish objectives. Escalation of queries to PSD Manager or Services Controller when required.
Financial:
- Budget establishment together with PSD management.
- Support the quarterly ROFO process (Revenue/COS and Bookings).
- Monthly forecasting of revenue and COS based on backlog.
- Support the hub with the monthly revenue and margin review process.
- Establishment and reporting of MS Files for input to BPC.
- Weekly follow up of cost centers and absorption status.
- Regular follow up of WIP (work in progress) and chasing project managers to close orders.
- Monthly subscriptions: monthly follow up of operating costs, calculating cost split between projects. Financial/profitability analysis support when needed.
- Continuous revision of fixed price elements together with Contract Specialist.
Skills, Qualification and Educational Requirements:
- Relevant degree (BSc or MSc in Finance or similar) required.
- Must be proficient with MS Office (Word, Outlook & Excel)
- Prior experience in a similar role would be beneficial
- Strong communications skills
- Excellent attention to detail, pride in completed work
- Ability to work independently and in a team
- Self-motivated and can work according to deadlines, and under pressure
- Good at multi-tasking and prioritizing workload
- Good English Communication skills (Written & Verbal)
Folk can offer:
- Interesting onshore and offshore positions all over Norway and abroad
- Good long-term opportunities with our clients
- Individual and adapted follow-up while on assignment
- Good career development opportunities in an interesting and innovative sector
- Competitive terms and conditions
- Sponsored training agreement with a nationwide chain of fitness centres
- Social events and pleasant tokens of appreciation throughout the year
We see possibilities in your competence!
In Folk, we work in accordance with our values: ethical, personal, enthusiastic and flexible.