The Administrator will provide administrative and secretarial services and will report at functional level to Administration Manager, and on a daily basis to Base Manager.
KEY RESPONSIBILITIES
- General reception duties. Look after the different access systems for base personnel and visitors, including follow up with suppliers.
- Verify and make sure all foreign personnel performing work at the base are properly registered with the local tax office prior to commencement of work.
- Make sure sufficient visitor PPE is available and in good order.
- Maintain payment systems for lunch and liaise with canteen for changes in personnel. Keep overview/track of “lunch cash”.
- Maintain the Dusavik Base SharePoint sites.
- Maintain database related to maintenance activities at Base.
- Raise Purchase Orders (PO) for repair scopes.
- Support warehouse with Good Receipt (GR) when needed.
- Make sure office supplies are in stock.
- Prepare and attend monthly status meetings, as well as take minutes of meetings if required.
- Maintain and follow-up document archive at Base.
- Report and follow-up any IT issues.
- Support Base Manager and other personnel with activities as needed.
Qualifications
- Degree from higher education (extensive experience may replace the degree requirement).
- Minimum 5 years’ relevant experience.
- High level of proficiency in Word, Excel, PowerPoint and SharePoint.
Personal skills
- Good interpersonal skills with the ability to interact at all levels.
- The ability to work in a team as well as individually with a minimum of supervision.
- Clear and effective oral and written communications skills in both Norwegian and English.
- Strong integrity and focused on ethical behavior.
- Structured and organised with good attention to details.
- Hands-on approach is required as individual needs to be able to take initiative and be able to flag issues before they arise.
- Driven and flexible individual with willingness to adapt and use own initiative.
- Ability to prioritise and meet deadlines.
Duration: 12 Months.
Interested: Please be aware that all applicants must register CV at our website
www.q-p.no